E-pay Award

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Epay National Award

E-pay Award

Croydon Council has delivered a groundbreaking, socially inclusive solution creating a totally cashless payment solution for school meals in ALL primary schools and soon all secondary schools. Cash and cheques have been completely eliminated. Nationally, and internationally, no other project has aimed and achieved such astonishing results within the schools sector.

The leadership and tenacity of the Croydon School Catering Management team has made dramatic impacts on the lives of children, parents and school managers in the Borough. Children walk safer through the streets, school administrators have more time for key educational tasks and the borough has an effective and streamlined school meals’ service.

Launched in October 2006, the Croydon school meals project aimed to revolutionise administration within the school meals service.

Challenging targets included:
• to remove cash and cheques from all Croydon schools
• to minimize/remove time spent on school meals administration
• to remove vehicles that collect dinner money from the streets of Croydon; thus seeing a real CO2 reduction
• to create a system with live school meal data to local authority catering management, 24/7 across all schools
• to introduce a payment and meals taken system with accurate auditing functions with genuine accountability
• to increase uptake percentage of children entitled to free school meals taking those meals
• to increase overall uptake of school meals
• to offer parents inclusive payment methods out of school hours, online and in convenience stores
• to eliminate fraud and bad debt
• to reduce the risks to children of carrying money
• to ensure pupils remain in school at lunch time to take a healthy meal

Without exception, all targets have been achieved in at least 80% of all primary schools.

The figures speak for themselves: Academic year 2005/6 dinner money collected £5,858.40 in 354 transactions Academic year 2006/7 dinner money collected £475,222.31 in 28,971 transactions Academic year 2007/8 dinner money collected £1,667,179.29 in 95,230 transactions

Achieving cashless schools is only the first step in this ground breaking project. With a total focus on Every Child Matters and Healthy Food, the project has moved to Phase 2, to collect data at source, recording what a child has selected via the implementation of an electronic point of sale till in every dining hall. Linked to nutritional analysis and giving access to all interested stakeholders through the web, Phase 2 will give accurate objective data to all and allow the local authority to measure the impact of its ‘Healthy Schools’ policies."

• 2008 LACA Award (Local Authority Caterers Association) Chairman’s Award In 2008 the National Chair of LACA chose to recognise members who have contributed over a number of years to regional activity as well in some instances to the national scene. London and South East Region winner, Allyson Lloyd

• Alex Clark, Head Teacher, Atwood Primary School, Croydon “The E-Pay Cashless Schools Programme has streamlined our lunchtime process at school. We are now confident that our records are accurate and there is a clear audit trail. Parents love the new system - they can see almost instantaneously what their child's choice of meal has been; healthy options are now a discussion they can have on a daily basis!”"

The Council worked with ParentPay Limited and Nationwide Retail Systems to provide their E-Pay cashless solution to schools. The integration of ParentPay’s Data Capture module and Nationwide Retail Systems’ cashless systems allowed meal charge and uptake information to be fed back to the Council, schools and Parents via their own secure online ParentPay logins. ParentPay’s module ParentPay Data Capture was rolled out to all schools involved; sites were set-up and training given to school managers. – allowing parents to make payments online or via PayPoint and to view meal choice and nutritional information almost instantaneously.

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Why Nationwide?

Founded in 1980 and have 30 years in business. We are listed in the Top 10 EPOS suppliers.

We have had an integrated solution since 1982. Our in-house development team have written solutions for retail, hospitality, government and councils.

Our award winning cashless catering solution continues its success, recently winning a national award & being selected by large councils as its central solution.

We link to numerous best of breed partners including SAP, SIMS & SERCO, Registration software, Library systems, Door entry systems, Fourth Hospitality, ParentPay, Tasc Pars.

With a client list that includes Travelodge, Genting, Coffee Republic, Massarella Catering, House of Fraser, Debenhams, Enfield Council, Croydon Council, Derbyshire Council - to name but a few. The trust-e cashless catering solution is used in many cashless cafeteria scenarios.

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